How does Zush keep patient names out of filenames?

Your Template defines what a filename contains. The recommended pattern uses the MRN or account number, the date of service, and a record type — extracted from the document by AI — so filenames never expose patient names in sync logs, attachment lines, or search indexes. The batch preview lets you confirm before anything is applied.

Does it handle scanned records and faxes?

Yes. Most records enter as scanner or fax output with no text layer. Zush reads the page image with AI vision — no separate OCR pass — and extracts the identifier, date of service, and record type from what is printed on the page.

Is Zush HIPAA compliant?

No software tool makes a practice HIPAA-compliant by itself — compliance lives in your organization’s safeguards and agreements. What Zush provides is a renaming step designed not to create new disclosure paths: local Offline AI processing, in-place renaming with no file uploads, and identifier-based naming patterns. Review the setup with whoever owns compliance in your practice.

Can the scanner folder be renamed automatically?

Yes. Assign a Template to folder monitoring on the folder your scanner or fax software saves into, and each new document is renamed to your convention as it arrives — with preview batches and rename history for reverting.

Zush for Medical Practices

Zush reads every scanned record, fax, and intake form — with AI vision, no OCR pass — and names it by identifier, date of service, and record type, keeping patient names out of filenames. In Offline AI mode, files never leave the machine.

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Scan0001.pdf

MRN-48211 – 2026-06-12 – Lab Results.pdf

Scan0002.pdf

MRN-48211 – 2026-06-12 – Referral – Cardiology.pdf

fax_received.pdf

MRN-30177 – 2026-05-30 – Imaging – Chest X-Ray.pdf

Scan0003.pdf

MRN-30177 – 2026-06-02 – EOB – Blue Cross.pdf

Scanned Document 4.pdf

MRN-51402 – 2026-06-05 – Intake Form.pdf

doc_20260608.pdf

MRN-51402 – 2026-06-08 – Consent – Procedure.pdf

Take a tour of Zush

One quick showcase per feature. Click a tab to see it in action.

Bulk rename files by real content before you apply changes

AI File Renamer Features

Turn messy filenames into clear, consistent names with previews, templates, folder monitoring, and one-click undo.

Smart Batch Rename

Analyze and rename 100+ file formats in one batch, from images and PDFs to audio, video, and Office files. Describe any detail for Zush to extract, then reuse it as a Custom AI Block in any template.

3 secure ways to run Zush

Cloud AI that works out of the box, your own API key, or fully offline with Ollama.

Cloud AI

FREE

Goes through our relay to a commercial AI provider, under their standard API terms. The relay exists so the API key can’t be pulled out of the app.

Bring Your Own Key

PRO 🌟

Connect your own API key from Gemini, Groq, OpenAI, or Claude for unlimited cloud renames. Keys are stored locally in secure platform storage.

Private Offline AI

PRO 🌟

Run supported file analysis locally with Ollama. No analysis content goes to Zush cloud or third-party AI providers.

Watch one or multiple folders — including iCloud Drive, Google Drive, Dropbox, and OneDrive folders. Zush runs in the background and processes new files automatically.

Supported File Formats

Images

pngjpgjpegjpewebpavifgifbmpdibtifftifheicheicsheifsvgpdfjp2jpfjpxj2kj2cexrtgaicoicnspbmpgmppmpfmcr2cr3nefarwdngorfrafrw2pefsrwsr2raw

Documents

pdftxtmdjsonemlcsvtsvlogxmlyamlymlsrtvttrtfodtodsodppagesnumberskeydocdocxdocmdotxdotmpptpptxpptmpotxpotmppsxppsmxlsxlsxxlsmxltxxltm

Videos

mp4movqtm4vmpegmpgm2v3gp3gpp3g23gp2dvtsmtsm2tsvob

Audio

mp3m4awavflacoggwebmmpga

Design

sketchfigaipsd

Try Zush free

Rename and organize files with AI, monitor folders, and clean up screenshots, design files, PDFs, photos, audio, videos, iWork, and Office documents by content.

Download for Mac

Download for Windows

Free · No credit card required · macOS Sequoia+ · Windows 10+

Available on both desktops

Pick your platform — same Zush, native everywhere

A signed and notarized .dmg, Mac App Store build, or Homebrew cask for macOS. A Microsoft Store install for Windows. Same renaming engine, same BYOK and Offline AI mode, native to each OS.

Zush for Mac

Apple Silicon and Intel · macOS 15+ · App Store + .dmg + Homebrew

See Mac details

Zush for Windows

x64 and ARM64 · Windows 10/11 · Microsoft Store

See Windows details

PDF naming workflows

Built for invoices, contracts, scans, and statements

PDF cleanup is different from renaming photos or screenshots. The useful filename is usually hidden in the document text: vendor names, counterparties, dates, form numbers, billing periods, and signatures.

scan_001.pdf

Amazon Invoice 2026-03.pdf

Invoices

Vendor, document type, invoice period, and date keep accounting folders sortable.

signed-final.pdf

Acme NDA Signed 2026-03-14.pdf

Contracts

Counterparty, agreement type, status, and date make legal PDFs easier to retrieve.

download (7).pdf

Chase Statement March 2026.pdf

Statements

Institution and reporting period are pulled from the PDF instead of guessed from the download name.

IMG_20260310_scan.pdf

Home Depot Receipt March 10.pdf

Scanned receipts

For image-only scans, AI vision reads visible page content when there is no embedded text layer.

Workflow comparison

Where Zush fits next to Finder, Preview, and Adobe Acrobat

Zush does not replace PDF readers or editors. It fills the repetitive filename step after PDFs are downloaded, scanned, signed, exported, or received by email.

ToolBest forFilename gap

Finder / File ExplorerOne-off manual renamesYou still have to open each PDF, read it, decide on a name, and repeat that for every file.

PreviewReading, marking up, exporting, and signing PDFs on MacPreview does not batch-generate content-aware filenames for invoices, contracts, scans, and statements.

Adobe AcrobatOCR, editing, forms, signatures, and PDF review workflowsAcrobat helps manage PDF content, but filename cleanup is still largely a separate manual workflow.

ZushTurning weak PDF filenames into searchable document namesZush reads text layers or scanned pages, extracts entities and dates, then previews names before applying them.

Choosing the naming pattern first? Read HIPAA-safe medical records file namingfor the identifier-date-type convention this page automates.

Frequently Asked Questions

Yes. In Offline AI mode, Zush analyzes supported files with local Ollama models on Mac or Windows — records are read and renamed entirely on the machine. Renaming always happens in place on your disk; Zush never uploads or stores your files.

Choose your PRO plan

Monthly flexibility or one-time lifetime access. Both plans unlock unlimited PRO.

Unlimited Cloud RenamesRename without limits using Cloud AI
Bring Your Own KeyUse your own OpenAI, Gemini, Claude or Groq key
Offline AI modePrivate local models via Ollama

Trusted by 1,500+ users

PRO Monthly

Flexible monthly plan

$10/month

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PRO One-Time

Pay once for lifetime access

$48one-time

Pays off in ~5 months

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Built in the open

How we score, update, and back up every claim on this page.

Open scoring rubric

Weighted criteria for naming accuracy, automation, and rollback — published and auditable.

View methodology →

Updated each release

Claims are refreshed with every shipped version — no stale copy.

See changelog →

Backed by evidence

Benchmarks, privacy terms, and head-to-head comparisons — all linked, not just claimed.

Data policy Comparison