Rename Invoice PDFs with AI

Zush reads text and scanned invoice PDFs, extracts fields such as vendor, date, invoice number, and amount, then applies your naming template. For example, "download (7).pdf" can become "2026-07-18 – Cloudflare – INV-1042 – 249 USD.pdf".

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download (7).pdf

Cloudflare – 2026-06 – Invoice.pdf

INV-00921.pdf

Figma – 2026-06 – Invoice.pdf

scan_0042.pdf

AWS – 2026-05 – Invoice.pdf

statement_final.pdf

Adobe – 2026-06 – Invoice.pdf

document (3).pdf

Notion – 2026-06 – Invoice.pdf

inv.pdf

Vercel – 2026-06 – Invoice.pdf

Build an invoice filename you can verify

Zush suggests invoice filenames from the document date, vendor, and invoice number. Use the printed invoice date rather than the download date, keep the invoice number as issued, and review each field before applying the batch.

Copy a small sample of digital PDFs and scans into an intake folder. In Templates, combine Detected Date, Vendor, and Invoice Number; add Amount only if it helps your filing workflow.
Compare the preview with each invoice. Check invoice date versus due date, supplier versus customer, and total versus tax. Correct uncertain fields and keep missing numbers out of the name.
Apply the reviewed names and test rename history. Assign the Template to folder monitoring only after checking a sample of new arrivals, including credit notes and invoices without numbers.

download (7).pdf2026-06-12_Acme-Supply_INV-10234.pdf

Illustrative naming pattern: verified invoice date + vendor + invoice number. This is a template example, not a measured extraction result.

Renaming does not enter an invoice into accounting software, verify an amount, or detect duplicate payments. Unreadable scans and missing fields still need review. For local analysis, configure and test a compatible local AI mode first.

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Bulk rename files by real content before you apply changes

Your naming system, powered by AI

Combine file content, metadata, dates, custom instructions, and reusable blocks into filenames that match the way you work. Zush suggests — you review and decide.

Smart Batch Rename

Analyze and rename 100+ file formats in one batch, from images, EPUB and FB2 ebooks, and PDFs to audio, video, and Office files. Describe any detail for Zush to extract, then reuse it as a Custom AI Block in any template.

Choose where AI runs

Choose Zush Cloud, BYOK, LM Studio or Ollama for the same review-first rename workflow.

Cloud AI

Goes through our relay to a commercial AI provider, under their standard API terms. The relay exists so the API key can’t be pulled out of the app.

Bring Your Own Key

Connect your own API key from Gemini, OpenRouter, OpenAI, or Claude for cloud renames; FREE includes 50 across all modes and PRO is unlimited. Keys are stored locally in secure platform storage.

Private Local AI Options

Keep supported analysis on your device with LM Studio or Ollama. Each local mode works offline after setup.

Watch one or multiple folders — including iCloud Drive, Google Drive, Dropbox, and OneDrive folders. Zush runs in the background and processes new files automatically.

Supported File Formats

Images

pngjpgjpegjpewebpavifgifbmpdibtifftifheicheicsheifsvgpdfjp2jpfjpxj2kj2cexrtgaicoicnspbmpgmppmpfmcr2cr3nefarwdngorfrafrw2pefsrwsr2raw

Documents

pdftxtmdjsonemlcsvtsvlogxmlyamlymlsrtvttrtfodtodsodppagesnumberskeydocdocxdocmdotxdotmpptpptxpptmpotxpotmppsxppsmxlsxlsxxlsmxltxxltmepubfb2fb2.zip

Videos

mp4movqtm4vmpegmpgm2v3gp3gpp3g23gp2dvtsmtsm2tsvob

Audio

mp3m4awavflacoggwebmmpga

Design

sketchfigaipsd

Try Zush free

Rename and organize files with AI, monitor folders, and clean up screenshots, design files, PDFs, photos, audio, videos, iWork, and Office documents by content.

Download for Mac

Download for Windows

Free · No credit card required · macOS Sequoia+ · Windows 10+

Available on both desktops

Pick your platform — same Zush, native everywhere

A signed and notarized .dmg, Mac App Store build, or Homebrew cask for macOS. A Microsoft Store install for Windows. Same renaming engine, same BYOK and Local AI mode, native to each OS.

Zush for Mac

Apple Silicon and Intel · macOS 15+ · App Store + .dmg + Homebrew

See Mac details

Zush for Windows

x64 and ARM64 · Windows 10/11 · Microsoft Store

See Windows details

PDF naming workflows

Built for invoices, contracts, scans, and statements

PDF cleanup is different from renaming photos or screenshots. The useful filename is usually hidden in the document text: vendor names, counterparties, dates, form numbers, billing periods, and signatures.

scan_001.pdf

Amazon Invoice 2026-03.pdf

Invoices

Vendor, document type, invoice period, and date keep accounting folders sortable.

signed-final.pdf

Acme NDA Signed 2026-03-14.pdf

Contracts

Counterparty, agreement type, status, and date make legal PDFs easier to retrieve.

download (7).pdf

Chase Statement March 2026.pdf

Statements

Institution and reporting period are pulled from the PDF instead of guessed from the download name.

IMG_20260310_scan.pdf

Home Depot Receipt March 10.pdf

Scanned receipts

For image-only scans, AI vision reads visible page content when there is no embedded text layer.

Workflow comparison

Where Zush fits next to Finder, Preview, and Adobe Acrobat

Zush does not replace PDF readers or editors. It fills the repetitive filename step after PDFs are downloaded, scanned, signed, exported, or received by email.

ToolBest forFilename gap

Finder / File ExplorerOne-off manual renamesYou still have to open each PDF, read it, decide on a name, and repeat that for every file.

PreviewReading, marking up, exporting, and signing PDFs on MacPreview does not batch-generate content-aware filenames for invoices, contracts, scans, and statements.

Adobe AcrobatOCR, editing, forms, signatures, and PDF review workflowsAcrobat helps manage PDF content, but filename cleanup is still largely a separate manual workflow.

ZushTurning weak PDF filenames into searchable document namesZush reads text layers or scanned pages, extracts entities and dates, then previews names before applying them.

Need the complete accounting workflow? Follow the guide to automatically renaming invoices with AIfor naming Templates, review steps, and web-versus-desktop tool comparisons.

Frequently Asked Questions

Can Zush read the vendor, date, and amount from an invoice?

Yes. Zush reads the content of each invoice PDF and can pull details like the vendor, date, and invoice number using built-in Naming Blocks. For amounts or any other field, you can add a Custom AI Block that describes exactly what to extract, then combine these into a filename such as "Cloudflare – 2026-06 – Invoice".

Can I set my own invoice naming convention?

Yes. Combine Naming Blocks — vendor, date, invoice number, amount, and your own Custom AI Blocks — into a template so every invoice follows the same pattern. You can reorder blocks, choose separators, and set the case style once and reuse it everywhere.

Can invoices be renamed automatically when they arrive?

Yes. Point folder monitoring at your Downloads folder and new invoice PDFs are named by content as they land, using your invoice template. Every change stays in rename history so you can undo any batch.

Is it private? These are financial documents.

You choose the mode. Managed Cloud AI is the default, BYOK uses your own provider key, and LM Studio or Ollama keep supported analysis on your device. Files remain on your disk; users can optionally move them into AI-suggested folders.

Does it work with scanned invoices?

Yes. When an invoice PDF is a scan rather than selectable text, Zush falls back to AI vision that reads the page image directly. This works well for scanned invoices, receipts, and letters.

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