Can I set my own invoice naming convention?

Yes. Combine Naming Blocks — vendor, date, invoice number, amount, and your own Custom AI Blocks — into a template so every invoice follows the same pattern. You can reorder blocks, choose separators, and set the case style once and reuse it everywhere.

Can invoices be renamed automatically when they arrive?

Yes. Point folder monitoring at your Downloads folder and new invoice PDFs are named by content as they land, using your invoice template. Every change stays in rename history so you can undo any batch.

Is it private? These are financial documents.

You choose the mode. Managed cloud is the default, BYOK uses your own provider key, and Offline AI mode analyzes files with a local Ollama model so supported file analysis never leaves your device. Files are renamed in place on your disk.

Does it work with scanned invoices?

Yes. When an invoice PDF is a scan rather than selectable text, Zush falls back to AI vision that reads the page image directly. This works well for scanned invoices, receipts, and letters.

Rename Invoices Automatically with AI

AI invoice renaming reads each invoice and turns a filename like "download (7).pdf" into "Cloudflare – 2026-06 – Invoice". Zush reads the vendor, date, and invoice number from invoice PDFs, plus any field you define with a Custom AI Block such as the amount, then applies your naming convention across the whole batch. Scanned invoices are read with AI vision, folder monitoring names new invoices as they arrive, and every change is reversible from rename history.

Download

🤖 v3.7.1
✨ Get started for FREE
💳 No credit card required

download (7).pdf

Cloudflare – 2026-06 – Invoice.pdf

INV-00921.pdf

Figma – 2026-06 – Invoice.pdf

scan_0042.pdf

AWS – 2026-05 – Invoice.pdf

statement_final.pdf

Adobe – 2026-06 – Invoice.pdf

document (3).pdf

Notion – 2026-06 – Invoice.pdf

inv.pdf

Vercel – 2026-06 – Invoice.pdf

Take a tour of Zush

One quick showcase per feature. Click a tab to see it in action.

Bulk rename files by real content before you apply changes

AI File Renamer Features

Rename mixed folders by content, keep filenames consistent, and stay in control with preview, templates, folder monitoring, and undo.

Smart Batch Rename

Batch rename mixed folders with smart analysis across 100+ file formats, from images, design files, and PDFs to audio, videos, iWork, and Office documents.

Custom AI Blocks

NEW

Describe what Zush should extract from a file — brand, client, case number, or any detail — and reuse it as your own naming block in any template. Included in the free version.

Folders Monitoring

Watch one or multiple folders. Zush runs in the background and processes new files automatically.

Smart Metadata

Automatically add Finder tags and Spotlight metadata. Find files instantly with natural search queries.

Rename History

Keep track of every change. Made a mistake? Rollback to the original filename with one click.

Templates

Save reusable rename setups for screenshots, expenses, music tracks, client work, legal files, travel bookings, and monitored folders.

Naming Blocks

Build consistent filenames from 145+ blocks covering dates, file metadata, audio, photos, finance, legal, travel, clients, and AI-detected fields.

Custom AI Prompts

Set rename, tagging, and metadata rules so AI output follows your style and workflow.

Bring Your Own Key

PRO 🌟

Connect your own API key from Gemini, Groq, OpenAI, or Claude for unlimited cloud renames. Keys are stored locally in secure platform storage.

Private Offline AI

PRO 🌟

Run supported file analysis locally with Ollama. No analysis content goes to Zush cloud or third-party AI providers.

Supported File Formats

Images

pngjpgjpegjpewebpavifgifbmpdibtifftifheicheicsheifsvgpdfjp2jpfjpxj2kj2cexrtgaicoicnspbmpgmppmpfmcr2cr3nefarwdngorfrafrw2pefsrwsr2raw

Documents

pdftxtmdjsonemlcsvtsvlogxmlyamlymlsrtvttrtfodtodsodppagesnumberskeydocdocxdocmdotxdotmpptpptxpptmpotxpotmppsxppsmxlsxlsxxlsmxltxxltm

Videos

mp4movqtm4vmpegmpgm2v3gp3gpp3g23gp2dvtsmtsm2tsvob

Audio

mp3m4awavflacoggwebmmpga

Design

sketchfigaipsd

Try Zush free

Rename and organize files with AI, batch rename folders, and clean up screenshots, design files, PDFs, photos, audio, videos, iWork, and Office documents by content.

Download

Free · No credit card required · macOS Sequoia+

Available on both desktops

Pick your platform — same Zush, native everywhere

A signed and notarized .dmg, Mac App Store build, or Homebrew cask for macOS. A Microsoft Store install for Windows. Same renaming engine, same BYOK and Offline AI mode, native to each OS.

Zush for Mac

Apple Silicon and Intel · macOS 15+ · App Store + .dmg + Homebrew

See Mac details

Zush for Windows

x64 and ARM64 · Windows 10/11 · Microsoft Store

See Windows details

PDF naming workflows

Built for invoices, contracts, scans, and statements

PDF cleanup is different from renaming photos or screenshots. The useful filename is usually hidden in the document text: vendor names, counterparties, dates, form numbers, billing periods, and signatures.

scan_001.pdf

Amazon Invoice 2026-03.pdf

Invoices

Vendor, document type, invoice period, and date keep accounting folders sortable.

signed-final.pdf

Acme NDA Signed 2026-03-14.pdf

Contracts

Counterparty, agreement type, status, and date make legal PDFs easier to retrieve.

download (7).pdf

Chase Statement March 2026.pdf

Statements

Institution and reporting period are pulled from the PDF instead of guessed from the download name.

IMG_20260310_scan.pdf

Home Depot Receipt March 10.pdf

Scanned receipts

For image-only scans, AI vision reads visible page content when there is no embedded text layer.

Workflow comparison

Where Zush fits next to Finder, Preview, and Adobe Acrobat

Zush does not replace PDF readers or editors. It fills the repetitive filename step after PDFs are downloaded, scanned, signed, exported, or received by email.

ToolBest forFilename gap

Finder / File ExplorerOne-off manual renamesYou still have to open each PDF, read it, decide on a name, and repeat that for every file.

PreviewReading, marking up, exporting, and signing PDFs on MacPreview does not batch-generate content-aware filenames for invoices, contracts, scans, and statements.

Adobe AcrobatOCR, editing, forms, signatures, and PDF review workflowsAcrobat helps manage PDF content, but filename cleanup is still largely a separate manual workflow.

ZushTurning weak PDF filenames into searchable document namesZush reads text layers or scanned pages, extracts entities and dates, then previews names before applying them.

Frequently Asked Questions

Yes. Zush reads the content of each invoice PDF and can pull details like the vendor, date, and invoice number using built-in Naming Blocks. For amounts or any other field, you can add a Custom AI Block that describes exactly what to extract, then combine these into a filename such as "Cloudflare – 2026-06 – Invoice".

Choose your PRO plan

Monthly flexibility or one-time lifetime access. Both plans unlock unlimited PRO.

PRO 🌟 Features

Unlimited PRO renamesRemove the cloud rename limit
Bring Your Own KeyUnlimited cloud renames with your key
Offline AI modePrivate local models via Ollama

Zush PRO Monthly

Flexible monthly plan

$8/month

Cancel anytime
Lowest entry price
No long-term commitment

Zush PRO One-Time

Pay once for lifetime access

$38one-time

Pay once, use forever
All future updates included
Pays off in ~5 months

14-day money-back guarantee • Secure via Paddle

Built in the open

How we score, update, and back up every claim on this page.

Open scoring rubric

Weighted criteria for naming accuracy, automation, and rollback — published and auditable.

View methodology →

Updated each release

Claims are refreshed with every shipped version — no stale copy.

See changelog →

Backed by evidence

Benchmarks, privacy terms, and head-to-head comparisons — all linked, not just claimed.

Data policy Comparison